Kelpie put my whole business on my phone. I quote on site, the invoice goes out the second the job's done, and the money lands without me chasing it. Game changer for a small team.
Alex Tasseron Hakea Projects · Fairfield, VIC 
Job management software for HVAC.
Quoting, scheduling, maintenance and payments — Kelpie runs your whole air con business from one app. Quote the ducted install, take tap-to-pay on site, and book the next service before you leave.
No card needed 14 days free
What the crew reckons
Tradies who made the switch.
Real tradies, real businesses — running the whole job out of Kelpie.
Alex Tasseron Hakea Projects · Fairfield, VIC What's slowing HVAC techs down
You're a gun on the tools. The admin's the cold sweat.
Charging the system's the easy part. It's the seasonal cash flow, the maintenance contracts you forget to run, and the missing service history that eat your evenings.
01 • Cash flow that runs hot and cold
Summer's flat out with no-cool callouts, then winter dries up — but the units, the gas and the wages still have to be paid for. Your income swings with the seasons; the bills don't.
02 • Maintenance contracts that slip
Quarterly services and seasonal tune-ups are the steady work that pays the bills — and they vanish into a spreadsheet you forget to check until the customer rings to reschedule.
03 • No record of the last visit
Make, model, serial, what gas it takes, what you did last visit — buried in a paper job card you can't find. So you're diagnosing from scratch every time.
An HVAC tech's day, ran on Kelpie
From the no-cool callout to paid and rebooked.
However the day goes — a ducted quote, a run of split-system services or a breakdown in a heatwave — it all runs from the one app.
1 Morning · In the lounge room
Quote the ducted install on the spot.
Size it up, price the kit and the runs from your price book, snap the space, and let the customer accept it from their phone before you've packed up the ladder.
- Your kits in a price book — split systems, ducted runs and service rates, ready to tap in.
- Photos of the space attached so there's no argument over scope later.
- Accepted on the spot — they accept from their phone and the install's booked in.
2 Midday · The maintenance run
Pull up last visit's notes before you're on the roof.
Your breakdown callouts and scheduled services all sit on the one board. Open the customer's last job and your notes are right there — make, model, serial, what you did last visit — so you know what you're walking into. Note the refrigerant charged and recovered as you go.
- Unit details in your notes — make, model, serial and last service, kept on the job.
- Refrigerant noted on the job — charged and recovered, in your notes for next time.
- The whole crew sees the day's run — no group-chat scramble.
3 Knock-off · Paid & rebooked
Get paid, and book the next service in.
Mark the job done and the accepted quote becomes a ready-to-send invoice — GST and your ABN already on it. Take tap-to-pay on the spot, drop the next quarterly service straight onto the calendar before you leave, and it all syncs straight to Xero.
- Invoice on site — branded, GST and your ABN already on it.
- Book the next service in — drop the next quarterly visit on the calendar before you leave, so the contract doesn't slip.
- Syncs to Xero — GST and your ABN carried across, nothing typed twice.
Built for the way HVAC works
Everything an air con business runs on.
Six tools that used to mean a pile of paperwork and a Sunday night — now they're one tap apart.
Kelpie vs simPRO
Every feature, every job — one simple plan.
The big platforms lock features and maintenance behind enterprise tiers and charge per module. Kelpie gives you every feature — quoting, maintenance, payments, the lot — for one simple price per user.
How they stack up
Everything included
simPRO Modules + enterprise pricing
Works on any phone — iPhone or Android
Often Apple-first
The full app on mobile
Cut-down on mobile
Every feature included
No per-job caps or limits
Often capped
One simple price per user
Tiered plans
Every feature's included on every seat — no tiers, no per-job caps, no add-ons.
Questions, answered
What HVAC techs ask before switching.
Yes. Book quarterly, seasonal and annual services onto the calendar and duplicate a service job in a tap rather than rebuilding it — so the maintenance work that pays the bills stays on the schedule instead of slipping through the cracks.
Yes — record a unit's make, model, serial and what you did in the job notes. Next time you're booked in, open the customer's last job and it's all there: what you fitted, what gas it takes and what you did last visit.
Yep — Kelpie's the same full app on your phone, tablet and laptop, iPhone or Android. Quote from the ute, run the service round on site, send the invoice and take payment — then pick it up on the laptop back home. Everyone gets the full app, not a stripped-back mobile version.
Yes. Import your customers and price-list items from a CSV in a few clicks, so you're not rekeying them one by one — and our team's happy to give you a hand getting set up.
Yes. Kelpie runs your quoting, jobs, maintenance and payments, then syncs every invoice to Xero — GST and your ABN carried across, so nothing's typed twice and your BAS stays organised for the next tax period.
Keep Xero — it's great at the books. But Xero doesn't quote a ducted install, run your maintenance round, keep your service notes on the job or take payment on site. That's everything before the money hits your accounts — and it's exactly what Kelpie does. Then it syncs straight to Xero, so the numbers land without you typing them twice.
It is. ABN and GST are built into every invoice, your service notes and photos live on the job, and it works with Australian accounting software and your accountant. It speaks tradie out of the box.
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Run your air con business from one login.
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